Job Description

Job Description

Job Description

DUTIES AND RESPONSIBILITIES:

• Compiles and sorts documents, such as invoices and checks, substantiating business transactions.
• Balances account spreadsheets; matches and defines discrepancies between payments and amounts billed in system.
• Responsible for employment verifications, child support deductions, franchise tax board deductions.
• Verifies and posts details of business transactions, such as funds received and disbursed; totals accounts to ledgers or computer spreadsheets and databases.
• Prepares invoices, checks, timecards, and other records and reviews for accuracy.
• Answers, screens, and directs incoming telephone calls.
• Sorts and distributes internal and external mail.

• Performs other related duties as assigned by management.

• One-year certificate from college or technical school, six months to one year related experience, or equivalent combination of education and experience.
• Computer skills required: Accounting Software (QuickBooks); Database Software (Access); Development Software; Internet Software; Manufacturing Software; Payroll Systems; Spreadsheet Software (Excel); Contract Management Systems; Design Software; Human Resource Systems; Inventory Software; Order Processing Systems; Project Management Software; Word Processing Software (Word); Electronic Mail Software (Outlook); Presentation software (PowerPoint); and Publisher software.
• Other skills required:
  1. Knowledge of basic bookkeeping procedures.
  2. Good math skills and the ability to spot numerical errors.
  3. Strong computer skills.
  4. Hands-on experience with MS Excel and accounting software (e.g. QuickBooks).
  5. Commitment to excellence and high standards.
  6. Strong organizational, problem-solving, and analytical skills.
  7. Ability to manage priorities and workflow.
  8. Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm.
  9. Acute attention to detail.

• Ability to understand and follow written and verbal instructions.

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