Job Description

Job Description

Job Description

Position Type: Full-Time
Reports To: Estate Manager
Compensation: $25–$30/hour (depending on experience)
FLSA Status: Non-Exempt

About the Role

We are seeking a reliable, detail-oriented Estate Assistant to support daily property, administrative, and hospitality operations. This role is ideal for someone who is self-motivated, has strong organizational skills, and the ability to anticipate needs in a dynamic environment. Discretion, adaptability, and a proactive approach are essential to success.

What You'll Do

• Support the Estate Manager with scheduling, task coordination, and property oversight.
• Run errands, manage sourcing and purchasing, and handle local deliveries.
• Conduct regular property walkthroughs to ensure exceptional presentation standards.
• Assist with guest reception and hospitality needs, maintaining a polished and professional experience.
• Contribute to event planning and on-site event support—including preparation, set-up, active event assistance, and breakdown.
• Provide organizational support and light housekeeping to keep all spaces in ready condition.
• Coordinate with vendors and service providers for maintenance, landscaping, and supply needs.
• Maintain inventories for food, beverages, supplies, emergency kits, and other essentials.
• Manage app-based inventory systems and perform periodic audits.
• Assist with basic IT troubleshooting (Wi-Fi, A/V, connectivity) in coordination with vendors.
• Handle mail, package deliveries, and special-order items.
• Safeguard and uphold strict privacy standards.
• Respond to operational requests promptly, professionally, and with a solutions-oriented mindset.
• Provide backup support to estate cleaner, culinary, or estate teams as needed.

What We're Looking For

• Willingness to sign a non-disclosure agreement.
• High school diploma required; college degree preferred.
• Experience in hospitality or private estates required.
• Exceptional attention to detail, organization, and follow-through.
• Ability to adapt quickly, reprioritize, and navigate uncertainty with calm professionalism.
• Strong verbal and written communication skills.
• Service-first, guest-focused demeanor with a consistently professional presentation.
• Comfortable using Apple products, Microsoft Office Suite, and estate management systems.
• Valid driver's license with a clean driving record.
• Ability to work evenings, weekends, and holidays as needed.
• Commitment to discretion and confidentiality at all times.

About Alpha Inc. (Posting Partner for This Role)

Alpha Inc. is a forward-thinking organization dedicated to operational excellence, community impact, and people-first leadership. Our teams embrace innovation, collaboration, and continuous improvement in everything we do. Whether supporting internal operations or partnering with adjacent organizations, we are committed to building strong, high-performing teams that reflect our core values of Leading with Heart, Strength in Unity, and Alpha Mentality.

As part of our Talent Acquisition partnership, Alpha Inc. is managing the hiring process for this Operations Assistant role on behalf of our affiliated organization.

Requirements (Conditions of Employment)

Employment is contingent upon the following:

• Completion of standard pre-employment screening.
• A background check conducted after a conditional offer; past issues will be reviewed on a case-by-case basis in line with Hawai'i and federal law.
• Passing a drug test (for both full-time and part-time hires), conducted under Hawai'i's statutory requirements.

Alpha Inc. is an Equal Opportunity Employer committed to diversity, equity, and inclusion. We do not discriminate based on any protected status under federal or Hawai'i law. Applicants must be authorized to work in the United States; we are unable to sponsor visas. Employment eligibility will be verified upon hire. If you need a reasonable accommodation during the application or hiring process, please contact us at careers@alphahawaii.com.

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