Job Description

Job Description

Join a Company Built to Grow – Powered by People

At Virginia Transformer , we’re not just manufacturing custom transformers — we’re building power solutions that move the world. As a privately held, organically growing company , we thrive on momentum, innovation, and grit.

If you love the thrill of manufacturing, the strategy of an endurance race, and the energy of a fast-moving train — this is your track. We train hard, grow together, and lead with purpose. Every transformer we build is custom, every challenge unique, and every team member essential.

We’re looking for those ready to lead, fueled by commitment, and driven by impact. One team. One mission. One source.

Job Title: Project Administrator

Location: Roanoke, VA

Department: Projects/Construction

Reports To: Project Manager or CAPEX Lead

Job Summary:

Virginia Transformer is seeking a highly organized and detail-oriented Project Administrator to support the documentation, tracking, and administrative coordination of CAPEX projects. This role is essential in maintaining accurate records, supporting procurement activities, and keeping project stakeholders informed. The ideal candidate will be proficient in Microsoft Office tools—especially Excel—and bring strong organizational and communication skills to a fast-paced and technical environment.

Key Responsibilities:

Project Documentation & Tracking

• Draft and maintain backend documentation defining project timelines using project management tools
• Regularly update project milestones, inspection schedules, and transportation logistics within the project tracker (TDL).
• Communicate project timeline updates to key stakeholders.

CAPEX File & Data Management

• Organize and maintain project folders within the CAPEX database.
• Coordinate and control with plants on installation and commissioning of Capex projects.
• Track and store critical documentation such as:
• CFM-55 approvals and project codes
• Supplier quotes and confirmations
• CAPEX approvals, drawings, technical/performance data
• CFM-33 forms
• Invoices and contracts
• Inspection reports, packing photos, and Bills of Lading (BOL)

Support to Procurement & Inspections

• Coordinate updates related to supplier documentation and inspections.
• Assist with tracking inspection reports and ensuring timely follow-ups.

Qualifications:

• High school diploma or equivalent required; associate’s or bachelor’s degree preferred.
• Minimum 2 years of administrative experience, preferably in a manufacturing, engineering, or project-focused environment.
• Strong proficiency in Microsoft Excel, Word, and Outlook.
• Excellent attention to detail and organizational skills.
• Effective written and verbal communication.
• Ability to manage multiple priorities and work independently.

Preferred Experience:

• Familiarity with project management tools or CAPEX processes.
• Experience handling technical documents and coordinating with cross-functional teams (engineering, procurement, logistics).

Join Virginia Transformer and be a part of powering the future with precision and excellence.

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